Microsoft Remote Desktop Mac Access Local Files

If you have to use Mac and Windows PCs regularly, you don’t need to physically switch computers to be able to use both of them. You can use Windows Remote Desktop for macOS, to allow you to use both machines at the same time.

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Windows Remote Desktop for Mac uses Microsoft’s Remote Desktop Protocol, built into Windows 10, to display your Windows desktop on your macOS screen. You can run Windows apps, change settings, and share files and folders between your Mac and Windows devices.

Installing Windows Remote Desktop for Mac

There are two versions of Windows Remote Desktop for Mac, and which one you should use depends on your current version of macOS. In most cases, you should install Microsoft Remote Desktop for Mac 10.

If it doesn’t work, try the older Microsoft Remote Desktop for Mac 8 app instead, although version 8 is scheduled to be removed from the Mac App Store sometime in the near future.

  • To install it, open the App Store. You can find this in your Launchpad, located in the Dock at the bottom of your screen, or by searching for it the Spotlight Search tool in the top-right of your screen.
  • In the App Store, click on the search bar in the left-hand menu, and type in Microsoft Remote Desktop. Once you’ve located it in the search results, click the Get button to install it.
  • The Get button will change to a green Install button. Click that too, then approve the installation by providing your Apple ID password. Click the second Get button to continue.
  • Once installed, click the Open button, or locate the app in the Launchpad.

You may need to approve some additional permissions once you’ve opened the Microsoft Remote Desktop app. Approve and accept these, and then you can begin using it.

Adding a Remote Desktop Connection

Once you’ve opened the Remote Desktop for Mac, you’ll be able to add a new remote desktop connection.

  • Click the Add Desktop button in the center of the window. Alternatively, click the plus button in the top menu, then click Add PC or Add Workspace.
  • Fill out the Add PC form with the relevant information for your remote Windows PC. To use the standard RDP settings, start by adding your Windows PC’s IP address in the PC Name text box. Provide a memorable name in the Friendly Name box. Click Add once the settings are confirmed.
  • Your connection will appear, saved and ready to connect in the main Remote Desktop for Mac window. Double-click on the entry to begin your connection. You’ll be asked to provide the username and password for your Windows PC at this point. Provide them, then click Continue to connect.
  • If it’s your first connection, you may need to accept a security warning. Make sure you only agree to this if you’re connecting to a server you trust. If you do, click Continue to disregard the message and make the connection.

After a few seconds, the remote desktop connection to your Windows PC will complete and launch, full screen, ready for you to use.

Configuring a Remote Desktop Connection

Further configuration options are available, including the ability to change the quality of the connection and to redirect local devices connected to your Mac to your remote Windows PC.

  • To edit a saved connection, hover over your server and click the pencil button. Alternatively, right-click on the saved connection and click Edit.
  • If you a Mac with a Retina display, you’ll want to optimize the resolution of your remote connection. In the Display tab, click to enable the Optimize for Retina displays checkbox. You can also customize the color quality of your connection from the Color quality drop-down menu. You can set the overall resolution of your connection from your Resolution drop-down menu. Click Save to complete.
  • In the Devices & Audio tab, you can select what local devices you want to be able to access on your remote Windows PC. Click to check any of the checkboxes listed. You can also select whether to play sounds locally or remotely from the Play sound drop-down menu. As before, click Save to complete.

Sharing Files & Folders Between Mac & Windows

It’s also possible to share files and folders between your local Mac computer and your remote Windows PC.

  • To do that, right-click your saved server and click Edit, then click the Folders tab. Click the Redirect Folders checkbox, then click the plus button at the bottom of the window.
  • Select the folders you want to share in the Finder window, then click Open to add them to your list. If you want to make them read-only, click the checkbox next to each folder entry under the Read-only column. Click Save once you’ve finished adding the folders you want to share.
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Your shared Mac folders will then appear as network drives, listed as Redirected drives and folders, in the This PC section of Windows File Explorer once you make the connection.

Sharing a Remote Desktop Across Mac Computers

If you have multiple Mac computers and you want to share the same configuration file for your Windows remote desktop, you can save the file and place it in your iCloud storage for you to access.

This requires each Mac computer to use the same Apple ID for iCloud storage.

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  • To export your remote desktop configuration, right-click your saved connection in the Microsoft Remote Desktop app, then click Export.
  • Exporting RDP configuration files removes any saved passwords, which the Microsoft Remote Desktop app will warn you. Accept this warning by clicking Browse.
  • In the Finder window, click iCloud Drive in the left-hand menu. Save your connection file by clicking Export.
  • On another Mac computer, open Microsoft Remote Desktop for Mac, click the Settings icon in the top menu bar, then click Import from RDP file.

Microsoft Remote Desktop Access Local Files

  • In the Finder window that appears, click iCloud Drive in the left-hand menu. Find and select your saved RDP file, then click Import.

Once you’ve imported your saved RDP file, you’ll then be able to connect to your remote Windows server as before.

Connecting your Mac to a local or remote server allows you to access all the files available on that particular server. macOS by default has a server connection feature that lets you connect your Mac to any server without any restrictions. It then appears as a normal disk drive in the Finder for you to access, work with, and even delete files from it.

There are actually multiple ways to mount a server as storage on your machine. You can do it using the native feature built into the macOS and you can even use a third-party app to access your servers on your Mac.

How to Connect to a Server on a Mac Using The Finder

Using the Finder to establish a connection to a server is the easiest and quickest way to do the task. Basically, all you need to do is launch an option on your Mac, enter your server details, and you’re good to go.

Keep your server login details handy as you’re going to need them in the following steps.

  • Open a Finder window on your Mac. The easiest way to do it is to head to your Desktop and you’ll be inside a Finder window.
  • Click on the Go menu at the top of your window and select the option that says Connect to Server. Alternatively, press the Command + K keyboard shortcut.
  • You’ll see a dialog box that lets you enter your server details to then connect to it. Put your cursor in the field that says Server Address and type in the address of your server. This could be a URL or an IP address. Then click on the Connect button to connect to the specified server.
  • A prompt will appear asking you to enter your login details. Enter the details and it’ll connect you to the server.

Once you’re connected, your server will appear as a normal disk drive on your Mac. You can double-click on this driver to access its contents and even add new files from your Mac.

When you’ve finished playing around with the server, you might want to disconnect from it. You can do it by right-clicking on the server and selecting the Eject option.

It’ll be removed from the Finder on your Mac.

How to Connect To Recent Servers On a Mac

When you connect to a server on a Mac using the Finder, your Mac saves the server name on your system. It is to help you connect to it at a later time without having you to re-enter the server details.

Finding and connecting to recent servers on a Mac can be done using two ways.

Use The Apple Menu To Connect To a Server On a Mac

The Apple menu on your Mac lets you open the recently accessed items and this includes your servers as well.

  • Click on the Apple logo at the top-left corner of your screen, select the Recent Items option, and you’ll find all your recently connected servers in the list.
  • Click on any of the servers and you’ll be connected to them.

Use The Connect to Server Menu To Connect To a Recent Server

Another way to find and connect to a recent server is to use the same menu that you used in the first place to make the connection.

  • Get inside a Finder window, click on the Go menu at the top, and select the Connect to Server option.
  • There’ll be an icon that looks like a time machine. Click on it and you’ll see your recent servers list. Select the server you want to connect and your Mac will connect to it.

Use AppleScript To Connect a Mac to a Server

AppleScript also has a feature that lets you connect your Mac to a server from your code. It’s a single-line code that instructs the Finder to open your specified server on your machine.

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  • Click on Launchpad in the Dock, search for Script Editor, and click on it when it appears on your screen.
  • Click on the File menu at the top and select New to create a new script in the app.
  • When the new script editor opens, type the following command into it. Make sure to replace SERVER with the actual address of your server.
    tell app “Finder” to open location SERVER
  • Click on the Script menu at the top and select Run to test your script and to see if it connects to your chosen server.

You can save the script to use at a later time on your Mac. Then all you’ll have to do is double-click on the file and it’ll establish the connection.

How To Connect To a Server On a Mac Using Cyberduck

If you don’t like the default option to connect to a server for some reason, you aren’t tied to it and you can use any of the third-party apps available in the market for your task.

Cyberduck is one of the free apps that helps you connect to various kinds of servers. You can use it to connect to FTP, SFTP, WebDAV, Amazon S3, and various other server from your Mac.

  • Download and install the Cyberduck app on your Mac.
  • Launch the app and click on the option that says Open Connection. It’ll let you connect to a server.
  • On the following screen, select your server type, enter your server address, type in the login details, and click on Connect to connect to the server.

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If you’ll be connecting to this server in the future as well, make sure to checkmark Add to Keychain so your login details are automatically filled-up the next time you connect to it.